Vacancy Announcement

Coordinator for Grant Assistance for Grassroots & Human Security Projects (GGP)

Embassy of Japan in Kenya

1. Overview

The Embassy of Japan in Kenya is seeking a highly experienced and immediately effective Coordinator for the Grant Assistance for Grassroots and Human Security Projects (GGP).

This position requires a professional with strong ethical standards, a high level of responsibility, and the ability to respond promptly and appropriately to time-sensitive matters, ensuring strict compliance with laws, regulations, and established operational manuals.

Important notice: This position is not a diplomatic post nor a locally hired staff position of the Embassy. The successful candidate will be engaged as an independent external consultant under a contractual agreement with the Embassy of Japan.

2. Contract Type & Working Conditions

• Contract type: Independent Consultant / External Contractor
• Contract period: 1 April 2026 – 31 March 2027 (start date may be adjusted if administrative procedures are delayed; end date remains unchanged)
• Contract may be renewed annually (up to 3 years) based on performance and budget.

Working hours & location

• Expected to align with Embassy official hours: 08:00 – 16:45 (including lunch break)
• Working location: Embassy of Japan in Kenya (on-site); presence required for meetings, site visits, inspections and official events
• Occasional short-notice availability outside regular hours may be required for urgent deadlines or compliance matters

3. Scope of Work & Responsibilities

The coordinator will perform duties with high professionalism, accuracy and accountability, including:

• Manage the full GGP project cycle (appraisal, implementation, monitoring, evaluation and reporting)
• Conduct field visits and inspections to ensure proper use of funds and compliance with grant agreements
• Prepare accurate and timely reports and documentation in accordance with Embassy rules and deadlines
• Liaise with local NGOs, government authorities and stakeholders in a transparent and accountable manner
• Support preparation and management of grant contracts and official documentation
• Assist with public relations activities related to GGP projects
• Perform other GGP-related duties as instructed by the Embassy

4. Required Qualifications (Essential)

Applicants must meet all of the following:

• Bachelor’s degree or higher
• At least 6 years of professional experience in international development, donor-funded projects, NGOs, international organizations or related fields
• At least 3 years experience in procurement (goods/services), project budget management and supervision of implementation
• Proven ability to deliver high-quality outputs under strict deadlines
• Demonstrated integrity, responsibility and adherence to laws, regulations and operational manuals
• Strong analytical, organisational and documentation skills
• Ability and willingness to travel domestically within Kenya
• Business-level English (written and verbal)
• Proficiency in Microsoft Office (Excel, Word, Outlook); advanced Excel skills required

5. Preferred Qualifications

• Experience in sectors such as health, WASH, and education
• Experience with construction-related projects
• Experience preparing project proposals and budgeting
• Experience in needs assessments, compliance, audits, M&E or risk management
• Prior experience with Japanese ODA, GGP or bilateral donor programs
• Familiarity with public-sector procedures and accountability standards
• Proficiency in local languages

6. Remuneration

Remuneration will be determined based on qualifications and experience. All taxes, insurance and statutory obligations are the responsibility of the contractor.

7. Application Procedure

Submit the following documents (in English; PDF, Word or Excel):

1. Curriculum Vitae (CV)
2. Supporting documents to verify qualifications
3. Cover Letter demonstrating relevant experience, ethical standards and ability to handle time-sensitive tasks
4. Contact details of two professional referees
5. Copy of identification card

Applications should be sent to: ggpkenya@nb.mofa.go.jp

Application deadline: 19 February 2026 (documents must arrive by this date)

Only shortlisted candidates will be contacted by email. Please include your email address and mobile number in the CV. All submitted documents will not be returned and will be used for recruitment purposes only.

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About GGP The Grant Assistance for Grassroots & Human Security Projects (GGP) supports community-level initiatives that directly improve people’s lives. The coordinator plays a vital role in ensuring assistance is delivered responsibly, on schedule, and in full compliance with established standards.

Learn more about GGP